Speaking Before Council

The Township of Greater Madawaska welcomes your voice and opinion. If you have an issue to address to Council, you may request to be a delegation to speak before Council.

View our Council Meeting Calendar to find out when our next regular meeting is being held.

Request a delegation - Submission requirements

Persons wishing to address Council shall make application in writing to the Clerk by reviewing and completing the Delegation Information Sheet and Request Form. Please submit your request by email or by mail at P.O. Box 180, 19 Parnell St., Calabogie, ON K0J 1H0, by 8:30am on the Thursday of the week prior to the meeting date.

Such application shall contain the subject matter to be discussed and the name, address and telephone number of a spokesperson chosen by the delegation to make the delegation. Comments from members of the delegation, other than the spokesperson, shall be prohibited unless and until the Presiding Officer has authorized such additional speakers. The delegation shall be permitted a maximum of (10) minutes to make the delegation unless and until the Presiding Officer has extended such time allotment. Any person addressing Council as a presentation shall rise, state his/her name and make his/her presentation. Following the delegation, the Presiding Officer may ask for questions from Council which shall be addressed by the spokesperson to the best of his/her ability.

Delegations failing to meet the above application requirements may be heard upon the verbal consent of the majority of Council present.

The inclusion of a presentation on the Council Agenda shall be determined on a first come, first serve basis and regard shall be given to the length of the Agenda.

In consideration of time restraints, the number of Presentations and/or Delegations shall be limited to a maximum of three.

What to do if you cannot appear as a delegation

If you have an issue to present to Council but cannot appear as a delegation, you can either:

• Write a letter to Council and it will appear as correspondence on an upcoming agenda.
• Contact the Clerk with the documents you request to have presented to Council, the information will be shared by the CAO or designate during the meeting. Please note that any information shared to Council will be part of the public record and is included in our Council agendas and minutes.

Expected behaviour

When you speak before Council, be respectful and present in a temperate manner. If inappropriate comments are made and continue to progress throughout your presentation, you will be asked to leave the Council Chambers.